1. Introduction
SJV Marine Reporting System ("we", "our", "us") is designed for maritime inspection reporting, survey checklist management, visiting card data extraction, and PDF/Excel report generation. This Privacy Policy explains how we collect, use, and protect your information when you use the application.
2. Data Collection and Usage
2.1 Account & Authentication Data
- Email address and password for secure login
- Device identifiers to manage sessions and enforce single-device login
- Engineer name and basic user details
2.2 Device & Location Information
- Device model and basic device information for app functionality
- Temporary or approximate location during login or inspection
- Location is used only for operational logging and not continuously tracked
2.3 Inspection & Survey Data
- Vessel details, classification, and identifiers
- Inspection timestamps and selected locations
- Survey checklist responses and equipment details
2.4 Camera, Media & OCR Processing
- Capturing inspection images using device camera
- Capturing digital signatures and official stamps
- Scanning visiting cards using OCR (Optical Character Recognition)
- Extracting text data (name, phone, email, company) from scanned cards
- Images are used only for report generation and data extraction
2.5 File Generation & Storage
- Generation of PDF inspection reports
- Generation of Excel files from scanned visiting card data
- Files stored locally on device for preview and sharing
2.6 Network Communication
- Internet access used for authentication and syncing reports
- Secure transmission of inspection and report data to backend servers
3. How We Use Information
- To generate maritime inspection and compliance reports
- To extract structured data from visiting cards and export to Excel
- To maintain accurate operational records
- To improve system performance and reliability
4. App Permissions
4.1 Camera
Used for capturing inspection images and scanning visiting cards.
4.2 Storage / File Access
Used to save PDF reports, Excel files, and selected media.
4.3 Location
Used for recording inspection-related location inputs.
4.4 Internet Access
Required for authentication, syncing, and report submission.
5. Data Storage & Retention
- Temporary data stored locally on the device
- Inspection data transmitted securely to backend systems
- Generated reports may be retained for operational use
- Temporary files are periodically cleared
6. Data Sharing
We do not sell, rent, or trade your personal or inspection data.
- Data is shared only with authorized backend systems for processing
- Data may be disclosed if required by law or regulatory authorities
7. Data Security
- All communications are secured using HTTPS encryption
- Access to files is restricted using platform-level security
- Measures are in place to prevent unauthorized access
8. User Rights
- You may request access to your data
- You may request correction or deletion
- You may stop using the application at any time
9. Third-Party Services
- OCR processing libraries for text extraction
- Networking libraries (e.g., Retrofit / OkHttp)
- Android system APIs (MediaStore, File handling)
10. Children's Privacy
This application is not intended for individuals under 18 years of age.
11. Changes to This Policy
We may update this Privacy Policy periodically. Changes will be reflected on this page.
12. Contact Us
Email: service@sjvmarine.com